Privacy Policy

We respect the privacy of everyone who visits this website and communicates in any other way with Dishforth Community Association. We will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Use of our site will be taken as your acceptance of this Privacy Policy.

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BACKGROUND:

1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

Cookie: Means a small text file placed on your computer or device by our site when you visit certain parts of our site and/or when you use certain features of our site. Details of the Cookies used by our site are set out in Part 13, below

Cookie Law: means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

We and Our: Refer to Dishforth Community Association acting as a management committee on behalf of Dishforth Parish Council.

You and Your: Refer to you or your business/organisation as a user of our facilities or as a visitor to this website.

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2. Information About Us

Our site is owned by Dishforth Community Association

The registered address: The Laurels, Main Street, Dishforth, YO7 3JU

Email Address: dca@dishforthvillage.com

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3. What does this policy cover?

This Privacy Policy applies to your use of our site and to information you provide to us in connection with booking our facilities.

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Our site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites, businesses or organisations and we advise you to check the privacy policies of any such websites before providing any data to them.

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4. What is personal data?

Personal data is any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it can include identification numbers, electronic location data, and other online identifiers.

 

5. What are my rights?

Under the GDPR, you have the following rights:

a) The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 14.

b) The right to access the personal data we hold about you. Part 12 will tell you how to do this.

c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 14 to find out more.

d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 14 to find out more.

e) The right to restrict (i.e. prevent) the processing of your personal data.

f) The right to object to us using your personal data for a particular purpose or purposes.

g)  If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

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6. What data do we collect?

Depending on your use of our site and any bookings you may make with us, we may collect some or all of the following data:

Name;
Address;
Email address;
Telephone number;
Business name.

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7. How do you use my personal data?

Your personal data may be used for one or more of the following purposes:

Supplying our services to you. Your personal details are required for us to enter a contract with you – principally the taking and confirmation of bookings.

Communicating with you. This may include responding to emails or calls from you.

8. How long will you keep my personal data?

We will not keep your personal data for any longer than is necessary considering the reason(s) for which it was first collected.

For commercial hirers, account details such as company/organisation or username will be maintained for the time legally required for UK Tax Records

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9. How and where do you store or transfer my personal data?

We will only store your personal data within the UK. This means that your personal data will be fully protected under the GDPR or to equivalent standards by law.

10. Do you share my personal data?

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

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11. Can I withhold personal information?

You may restrict our use of Cookies. For more information, see Part 13

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12. How can I access my personal data

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

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All subject access requests should be made in writing and sent to the email addresses shown in Part 14. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

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We will respond to your subject access request within 20 days of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

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13. How we use Cookies

Our site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us

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We use Cookies to facilitate and improve your experience of our site and to provide and improve our products or services.

All Cookies used by and on our site are used in accordance with current Cookie Law.

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The cookies we use are essential for our site to function. Cookie Law deems these Cookies to be “strictly necessary”. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that our site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.

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Our site uses analytics services provided by Google. Website Analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling us to better understand how our site is used. This, in turn, enables us to improve our site and the products or services we offer.

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The analytics service(s) used by our site uses Cookies to gather the required information. You do not have to allow us to use these Cookies, however whilst our use of them does not pose any risk to your privacy or your safe use of our site, it does enable us to continually improve our site, making it a better and more useful experience for you.

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We anonymise IP addresses as part of our analytics collection to avoid any personal identification.

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You can also choose to enable or disable Cookies in your internet browser

You can choose to delete Cookies on your computer or device at any time; however you may lose any information that enables you to access our site more quickly and efficiently.

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It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

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14. How do I contact you?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details

Email Address: dca@dishforthvillage.com

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15. How we would deal with a data breach

The immediate priority is to identify and isolate the breach by locking down all systems and resetting all system passwords.

We would notify all those who have provided their details of the breach, explaining what had happened and what steps we had taken to prevent future occurrence.

In the event that your data had been accessed as a result of the breach of our system, we would then report the breach to the relevant authorities within 72 hours as per the GDPR requirements.

 

 

NOTE: We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

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Any changes will be immediately posted on our site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our site following the alterations. We recommend that you check this page regularly to keep up to date.

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​Policy number 03GDPR_v1 Date 07/08/2025